Message sent from:

Pupil Attendance and Punctuality

This is a successful and popular school and your child plays their part in making it so. We aim for an environment which enables and encourages all our pupils to achieve excellence. 

For our pupils to gain the greatest benefit from their education it is vital that they attend regularly and your child should be at school, on time, every day the school is open unless the reason for the absence is unavoidable.   

We look forward to working with you in achieving our goals.

Every pupil has a right to access an outstanding education to which they are entitled. Fairfield High School for Girls aims to work together with parents/carers, teachers and outside agencies to ensure that all pupils, registered at the school, attend both regularly and punctually.

Our aim is to ensure that each pupil reaches their full potential and in order to achieve this aim, we promote high levels of attendance and excellent punctuality. 

Procedures for Absence

If your child is absent you must:

  • Contact us as soon as possible on each day of absence so that we know you are aware that your child is not in school.
    • Telephone: 01613701488
    • Email: absence@fairfieldhighschool.co.uk


Leave of Absence During Term Time you must:

Parents who need to take their child out of school during term time must apply using the ‘Leave of Absence Application’. Retrospective requests will not be considered and therefore will result in the absence being categorised as unauthorised. In line with government guidance, Fairfield High School for Girls will not authorise leave of absence during term time unless there are exceptional circumstances

All requests for leave of absence will be responded to in writing.

If a pupil fails to return to school in line with the Education (Pupil Registration) (England) Regulations 2013, the pupil may be removed from school roll. This means that the child will lose their school place and would have to reapply if desired.

If the permission to take leave is not granted and the parent takes their child out of school the absence will be unauthorised. In such cases, the school may request the local authority issue a Penalty Notice or consider other legal sanctions including prosecution in the Magistrates Court.

Religious Observance 

Fairfield High School for Girls recognises we have pupils from all ethnic backgrounds and cultures and we embrace this cultural diversity. Parents who need to take their child out of school to follow a religious observance must apply using the ‘Leave of Absence Application’.   Fairfield High School for Girls will authorise one day of religious absence.  Applications for absence for this type must be made in advance. Failure to do so will lead to the absence being recorded as unauthorised.

Procedures for Lateness

How we manage lateness:

The school operates a system where pupils are issued a 30min whole school detention on the day for lateness to school. An email is sent to inform parents on the day. 

 If your child has a persistent late record, you will be asked to meet with appropriate members of school staff.  Persistent lateness may result in your child being asked to stay behind to catch up with work that they have missed.  Other measures may be put in place to support your child including being placed on report.

 Please note that you can approach us at any time if you are having problems getting your child to school on time.


If your child is absent we will:

  • Send you an email/text and/or telephone you on the first day of absence if we have not heard from you, to secure an explanation.
  • Record the absence with an absence code that depends on the pupil’s overall attendance and circumstances, if an explanation from the parent is received. 
  • Make a home visit as soon as possible, following the third day of your child’s absence if medical evidence or a reason for the absence has not been provided.
  • Automatically, record the absence with an unauthorised absence code, if no explanation from the parent is received.
  • Invite you in to discuss the situation with appropriate members of school staff and external agencies if the absences persist.
  • Refer the matter to the Local Authority if attendance continues to decline.

Start of the School Day

Pupils should arrive at school no later than 8.10 am. The school day starts at 8.15 am, at which time we expect your child to be in their form room unless directed otherwise.

Registers are taken at 8.15am prompt, and your child will receive a late mark if they are not in their form room by that time.

At 9.00 am, the registers are closed.  In accordance with the Pupil Registration Regulations, if your child arrives after that time they will receive a mark that shows them to be on site, but this will not count as a present mark and it will mean they have an unauthorised absence.  This may mean that you could face the possibility of receiving a fixed penalty notice if the problem persists.

Parental Responsibilities

If a child is registered at a school, it is the parent’s legal responsibility to ensure that the child attends school punctually, every day.  Parents are committing an offence if they fail to ensure their child's regular attendance at school.

The Department for Education says:
“If your child fails to attend regularly – even if they miss school without you knowing – the Local Authority may take legal action against you.” 

The consequence of this may be a Fixed Penalty Notice (fine) or prosecution in the Magistrate’s Court (fine, court costs and a criminal record).  (Please note that non-payment of a Fixed Penalty Notice can also lead to prosecution in the Magistrate’s Court).

School Responsibilities

All school staff are committed to working with parents and pupils to ensure as high a level of attendance as possible.  Regular attendance optimises your child’s attainment and prepares them for a life after school.  If your child misses school, then they are missing out on their education.

Fairfield Logo - Latin - blue(1)
Hit enter to search